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Licensure - Minnesota

This guide is to help you through the application process for the residency permit and/or full medical license.

Instructions by level of training

Incoming PGY-1s

Instructions for completing the residency permit

Start the application for residency permit as soon as possible. Complete the Minnesota Application for Residency Permit (per the section below named Minnesota Residency Permit Application Instructions).

Once your Minnesota Residency Permit is issued, the Minnesota Board of Medical Practice will email it to you. Email a copy of your permit to doherty.tisha@mayo.edu.

Incoming PGY-2s

PGY-2s must apply for both the residency permit and the full medical license. Instructions on how to apply to both are below.

Completing the residency permit

Start the application for a residency permit as soon as possible. Complete the Minnesota Application for Residency Permit (per the section below named Minnesota Residency Permit Application Instructions).

Once your Minnesota Residency Permit is issued, the Minnesota Board of Medical Practice will email it to you. Email a copy of your permit to doherty.tisha@mayo.edu.

Instructions for completing the application for medical license

It is the policy of Mayo Clinic School of Graduate Medical Education that all eligible trainees obtain and maintain a Minnesota medical license. Start the licensure process for your appointment if you'll meet the requirements by completing your current training. Review the MN Board Eligibility Requirements-Physician Fact Sheet. The medical license application cannot be submitted to the board until Feb. 1 of your appointment year.

Mayo Clinic reimburses licensure fees once you begin your training program and your license is issued. Keep a copy of your application as well as your check electronically, as you'll need these to be reimbursed. The Minnesota Board does not issue a receipt unless you request one. Mayo Clinic will not reimburse Federation Credentials Verification Service (FCVS) fees.

Incoming PGY-3s and up

PGY-3s must complete the application for a medical license. You can start the licensure process at any time but should note that the license has to be renewed yearly during your birth month. Responsibility for renewal fee(s) should the license be issued year(s) in advance lies on the trainee. The licensure process should be started no later than February of the appointment year if possible.

Instructions for completing the application for medical license

It is the policy of Mayo Clinic School of Graduate Medical Education that all eligible trainees obtain and maintain a Minnesota medical license. Start the licensure process for your appointment if you meet the requirements. Review the MN Board Eligibility Requirements-Physician Fact Sheet. If you do not meet the Minnesota eligibility requirements, go to the section for residency permit application below.

Mayo Clinic reimburses licensure fees once you begin your training program and your license is issued. Keep a copy of your application as well as your check electronically, as you'll need these to be reimbursed. The Minnesota Board does not issue a receipt unless you request one. Mayo Clinic will not reimburse Federation Credentials Verification Service (FCVS) fees.

Completing the residency permit

Trainees who are not eligible for medical license, complete the application for residency permit. Start the application for residency permit as soon as possible. Complete the Minnesota Application for Residency Permit (per the section below named Minnesota Residency Permit Application Instructions).

Once your Minnesota Residency Permit is issued, the Minnesota Board of Medical Practice will email it to you. Email a copy of your permit to doherty.tisha@mayo.edu.

Minnesota Residency Permit Application Instructions

Do not initiate this process until you receive an email from the Mayo Clinic School of Graduate Medical Education licensure office. The email will contain the necessary forms that are required to be uploaded by you during the residency permit process.

Once you receive the email (mentioned in one of the sections listed above - Incoming PGY-1s, Incoming PGY-2s, or Incoming PGY-3s and above), you can start the residency permit application process by navigating to the MN Health Board website.

  1. Select Register to Access Site.
    1. If you have not previously had a Minnesota (MN) residency permit, select Register under New User.
    2. If you have previously had an MN residency permit, but have not used or registered to the new site, select Register under Licensee.
  2. Once you are registered, log in using the information you just entered.
  3. If you already have a login for the board’s new website login.
  4. Under the General tab, select Apply for License.
  5. Under Type, select Residency Permit.
  6. Under Acknowledgement, check both boxes and select Continue.
  7. Check the Acknowledgment box and select Continue.
  8. Enter all required demographic fields. You must use your legal name as it appears or will appear on your social security card when completing this application.
  9. Enter a private email address.
    1. Rochester-based trainee - Mayo Clinic 200 First ST, SW, Rochester, Olmsted County, MN 55905
    2. Mankato-based trainee - Mayo Clinic Health System 101 Martin Luther King Jr Dr., Blue Earth County, Mankato, MN 56001
  10. Under business address, select the same as the designated address box.
  11. Enter the private address information.
  12. Enter phone number 507-284-2511 as business and select the designated box.
  13. Under the residency program, select Mayo Clinic School of Graduate Medical Education.
  14. Under specialty area, type in your program name exactly as it appears on the form that was emailed to you from the licensure office.
  15. Under the dates list, the start and end dates are exactly as they are listed on the form that was emailed to you from the licensure office.
  16. Enter your medical school information.
  17. Complete the criminal convictions section.
  18. Under supporting documents, upload both forms you received from the licensure office.
  19. Review and select the acknowledgment box.
  20. Click proceed to check out and proceed to payment. The fee is $20, use a credit card for payment.

Keep a receipt as it will be required to submit for reimbursement. Reimbursement instructions will be emailed to you when you start your program.

Once your Minnesota Residency Permit is issued, the Minnesota Board of Medical Practice will email it to you. Email a copy of your permit to doherty.tisha@mayo.edu.

Dental licensure process

It is the policy of Mayo Clinic School of Graduate Medical Education that an appropriate dental license is obtained from the Minnesota Board of Dentistry before beginning your training program.

To complete the dental license application:

  • Select the application under Licensure by Exam Requirements.
  • If you do not have your diploma yet, submit a copy of the front page of the dental license application along with the application fee. When the board receives this from you, it will send you the background (fingerprinting) information.
    • Complete the fingerprinting as soon as possible and return it to the Minnesota Board of Dentistry. The board will then start the background study process.
    • When you receive your diploma, send it along with the remaining parts of your application to the board. It is very important to do this as soon as you have your diploma to avoid a delay in your license being issued.
  • It is not necessary to complete the nitrous oxide, conscious sedation, contracted sedation, or general anesthesia application.

For your Minnesota dental license, you're required to take the Jurisprudence Examination. This can be taken at any PSI exam center.

It is your responsibility to pay for the Jurisprudence Examination and licensure fees. Mayo Clinic reimburses these fees once you begin your training program. Keep a copy of your application as well as your check electronically, as you need these to be reimbursed.

Exam deadlines

Mayo Clinic School of Graduate Medical Education (MCSGME) requires that your final licensing exams be taken as follows:

  MCSGME deadline
Residents (PGY-1) U.S./Canadian graduates and international medical graduates By May 1 of the first MCSGME appointment training year*
Trainees who have completed or are completing the required ACGME** accredited training (or other graduate training as approved by state board requirements) at another institution Exam taken and score results received prior to start date
Fellows who have no prior ACGME accredited training (or other graduate training as approved by state board requirements), appointed to greater than two years of training in an accredited program By May 1 of the first MCSGME appointment training year*

*Off-cycle trainees to complete requirement within the first ten months of training
**Accreditation Council for Graduate Medical Education

Contact

For questions about the permit or license process, contact:

Tisha Doherty
Phone: 507-284-2952
Email: doherty.tisha@mayo.edu