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Getting Started

Things to consider early:

  • Stop by the Human Resources Office in the Vincent Stabile North Building, third floor to complete your Employment Eligibility Verification (I-9 Form). (Follow instructions to schedule a Human Resources appointment.) You must present your original social security card and driver's license or passport. Do not visit Human Resources without the required identification. This must be completed prior to your scheduled orientation.
  • Plan your visit to Mayo Clinic on a Monday or Tuesday to take advantage of the open studio hours in Medical Photography to get your portrait taken early.

Before arriving for orientation

Contact Provider Enrollment by May 1

Complete and return required documents

Required documentation must be scanned and uploaded in MedHub as high-quality, high-resolution PDFs. No cell phone pictures will be accepted.

Complete licensure requirements

Fellowship appointees complete the full medical licensure process; Residency appointees complete the registration application for the Florida Board of Medicine or Florida Board of Osteopathic Medicine. Refer to your appointment letter regarding your specific licensing requirements. Direct related questions to Julie Griffis.

Complete a health assessment

You must complete an occupational health review prior to arriving at Mayo Clinic to begin your training program.

Get photo taken

You're required to have your portrait taken before starting your training program.

Obtain life-support certifications

Both Advanced Cardiovascular Life Support (ACLS) and Basic Life Support (BLS) certifications are required before orientation. Upload signed copies to MedHub.

Purchase white lab coats

You're encouraged to buy two white lab coats without elastic cuffs that will fit over your formal business attire. Your program's education program coordinator can recommend retailers in the Jacksonville area. 

Bring prior to orientation

Social security card

Present your original Social Security card to Human Resources. If you have a social security number but have misplaced your card, or need to update it due to a name change, follow these guidelines.

  • International residents and fellows without a Social Security number:
    • You'll need to call the local Social Security Office and request an appointment to apply for a number in person. Generally, the Social Security Administrator recommends waiting 10 days after entry into the U.S. to apply for a SSN to allow their electronic systems to be updated with your immigration status. Upon receipt of your original card with number, you're required to present it to Human Resources.
    • If you need to contact Social Security Administration, they can be reached at 1-800-772-1213 or at
    • In Jacksonville, the local Social Security office is located at 7185 Bonneval Road, Jacksonville, FL 32256. The phone number for the Jacksonville office is 877-409-8424.

If you do not have a Social Security card or your card requires updating due to a name change, you must contact the Social Security Administration at 800-772-1213, at, or you may go to their place of business in person.

International residents and fellows should wait for instructions from the Legal Department Immigration Specialist Team before applying for a Social Security Card.

Once your new card is received, please email a copy to the HRC Support Services Admin Services Team at and they will update your record accordingly. Your name in our Mayo Clinic personnel records will appear exactly as it appears on your Social Security card.

Rochester Social Security Office Hours: 2443 Clare Lane N.E. Monday - Friday Rochester, MN 55906 9 a.m. - 4 p.m. 877-405-3631 or (TDD) 507-285-0315 Directions: From Highway 63 (N. Broadway), go east on East Circle Drive NE. Turn at 26 Street NE, go past Kwik Trip and turn left at Clare Lane NE. The Social Security office is located within the strip mall.

If you have questions, please contact HRC Support Services Admin Services Team directly at 507-538-1706.


Family members' social security numbers

If you plan to enroll your spouse or any dependent family members in your health plan, bring their Social Security numbers.

Bank account information

As your stipend during your program will be paid by direct deposit, you'll need to provide your bank account number and bank routing number during orientation.

Additional appointment information

Summary of terms and conditions of employment

Dress code

Business formal: Suit or sport coat, skirt or dress pants, button-down/up collared shirt and tie, dress, blouse or sweater. Casual clothing or fabric, such as denim is not permitted.