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Occupational Health post-offer exam and drug screen instructions

We look forward to you becoming part of the academic community at Mayo Clinic's campus in Phoenix, Arizona, in the coming months.

Important: You are expected to complete a Post-Offer Placement Assessment (POPA), including a drug screen, at least 10 business days prior to your start date/first day. 

All candidates doing an in-person POPA or a Virtual/Remote POPA must complete their Respiratory Mask Fitting with Occupational Health by their start date/first day.

If individuals live in the state of Arizona: These individuals must have their POPA done in-person on the Mayo Clinic campus in Phoenix, Arizona. Please see below the instructions to self-schedule or call the Occupational Health office at 480-342-2304 to set up an in-person appointment.

**Candidates outside of a 70-mile radius of the Mayo Clinic Phoenix Campus are the ONLY candidates that are accepted for a Virtual POPA**.

If individuals live outside the state of Arizona: Please submit an inquiry with the information below to regarding setting up a Virtual/Remote POPA. Once the Occupational Health office reviews your inquiry, you will be contacted with further instructions. Please include the following information: 

    1. Your soon-to-be position at Mayo Clinic
    2. What program you are in
    3. When you start/your first day
    4. A good call back number

 **Candidates must live within the United States to qualify for a Virtual/Remote POPA**

Instructions to schedule the in-person appointment with Occupational Health Services:

  • On the welcome page, click ‘Continue.’
  • Select a location:
    • Important note: This appointment must be done in Phoenix, Arizona.
    • Enter zip code 85054 and use ‘Mayo Clinic Arizona Occupational Health,' click ‘Continue.’
  • To make an appointment, select ‘Post Offer Placement Assessment Exams,' click ‘Continue.’
  • Select an appointment type: ‘POPA Exam New Hire,' click ‘Continue.’
  • Select a date and time, click 'Continue.'
    • Important note: Any dates with a drop-down are the only times available that day. If there is not a drop-down, that day is full and no further appointments can be created.
  • Enter the last four digits of your phone number in the section 'Candidate Reference Number.'
  • Provide your contact information, click ‘Schedule It.’
  • Done.

Instructions for completing mandatory forms in MedHub.

Complete and upload all forms as requested into the MedHub portal including documentation of immunizations from a health care provider. Mandatory immunizations include:

  • Two MMR vaccines or documentation positive MMR lab titers
  • Two varicella vaccines or documentation positive varicella lab titers
  • Hepatitis B series
  • Tdap or Td
  • COVID-19 series
  • Influenza/flu shot (seasonal)
  • QuantiFERON TB lab test within the last 90 days

If there is missing documentation, Occupational Health will discuss drawing lab titers, vaccine options, and next steps at the time of your appointment.

Several of the components of the post-offer placement assessment, including the urine drug screen (UDS), have time-sensitive requirements. Failure to complete the required testing within the timeline will result in a delay in the start of your orientation and/or clinical duties.

Important: Attending MCSGME orientation, starting your training program, and all patient contact will be prohibited until the entire post-offer placement assessment is completed and you're cleared for employment by Occupational Health.

New trainees are subject to the same requirements and process as Mayo Clinic employees regarding the vaccination policy as a condition of their appointment. Occupational Health Services will review immunization records of all incoming trainees as part of the MCSGME onboarding process.

Exemptions (if requested) must be submitted within two weeks of receipt of MedHub onboarding package. All exemption approvals must be received prior to the post-offer placement assessment. If an incoming trainee is part of a formal match agreement and elects not to be vaccinated or obtain an exemption prior to the program start date, Mayo Clinic will submit a request for waiver of the match agreement to rescind the appointment with the appropriate organization.

For general questions on onboarding, contact Brittany Messenger.

For any questions related to Occupational Health post-offer placement assessment, contact Mayo Clinic Occupational Health by email or call 480.342.2304.